Document Management System

Locus IT's Document Management Application department specializes in all aspects of document scanning and document management solutions. Whether you require simple documents scanning to CDs or a more sophisticated document management software solution, we can help you to achieve the most suitable document scanning, archiving and management solution for your specific needs.

Document Management Software Implementation Services

In addition to providing guidance in the planning and installation phases of the Locus IT Document Management Software, the services team is available to provide specific customizations, consulting, technical project management and training for all Locus IT users.

As part of the implementation, the following tasks are performed

• Assessment and Planning
• Installation and Configuration
• Customization and Configuration
• Directory structures, meta-data and data import strategy
• Rollout strategy for your organization
• Integration strategy with other systems in your organization (if needed)
• Training for administrators and end-users

Document Imaging Services

Onsite Services

Locus IT can bring our operations to your company location. Our on-Site document imaging service is a convenient way for your company to satisfy your document imaging needs - if your document collection cannot leave your facility due to security regulations.

A team of Locus IT document scanning specialists will travel to your secure site, set-up our document imaging equipment and then scan your documents in a timely manner as per your requirement.

 

Offsite Services

Locus IT provides a turnkey solution (prepping, scanning, indexing, archival and retrieval) for organizations seeking an off-site document imaging provider. Once we receive your company's documents, our team maintains strict accountability as we begin the document conversion process. All documents are physically prepared for digital conversion by team members. After data documents are prepped, our operators will customize a process that uniquely fits your company's requirements. Document scanning, data extraction (OCR and manual) and data conversion steps are accurately and efficiently done.

Converted data files are then validated and verified based on pre-defined business rules. The image and data are then output to your company's specified delivery media or loaded into the Locus IT Document Management System.

 

Document Retention and Storage Services

Locus IT coordinates and works with document storage companies on pickup, delivery of boxes, and secure retention or destruction of documents. Documents are stored in cartons in ultra-secure warehouses and managed 24x7.